Formatting Services

Our extensive knowledge of Word and Excel enables us to give you the best formatting services.  Although we primarily offer formatting services for Word and Excel, we can assist with other document formats.  Should you require any other type of document formatted, please contact us.

Our formatting services for Word include:

General Formatting

We check for standardisation throughout the document.  Some of the elements we check include:

  • Font and font size.  We ensure the same font and font size is used according to the different elements in the document, such as plain text, headings, quotes, and so forth.
  • Spacing.  We check line spacing and paragraph spacing.  We also check for spacing between words and after punctuation.
  • Bullet points.  We ensure that bullet points are standardised throughout the document according to the different style requirements.  We also ensure the space between the margin and the bullet points, and the bullet points and the wording, are consistent.
  • Numbering.  We automate numbers throughout the document.  Once the numbering is automated, we check that the numbers are sequential.  Having automated numbering helps when inserting new text.  All numbers will follow what was previously inserted, and all following numbers will automatically change to the correct number sequence.  This therefore requires no manual work by you.
  • Headings.  Where numerous headings and sub-headings are required in a document, the style of headings can get confused.  We therefore set up heading styles to avoid this, and ensure all headings and sub-headings are consistent.
  • Alignment.  Whether you use left alignment, right alignment, or justification, we ensure that the alignment is the same throughout the document.

Style

The style settings allow us to set a specific style to the entire document.  We therefore set up your style to enable quick and easy formatting throughout the document.  The standard style elements include, but are not limited to:

  • Font, font size, and font colour
  • Bold, italics, and underlining
  • Alignment
  • Indentations
  • Paragraph and line spacing

Having your style set up allows you to make quick changes to the document formatting.  You simply need to change the style settings and they will be applied to everything using that style.  It also ensures that continued work on your document will follow the same format you started with.

Heading Style

Heading styles work the same as general document styles.  We can set the formatting of all headings and sub-headings.  Setting up heading styles is especially important if you wish to create an automated Table of Contents.  Having styles also ensures that your headings are standardised throughout the document as you don’t need to refer back to previous headings to check the style you used.  Styles also allow you to change the format of your headings with a few simple changes.

Page and Section Breaks

Page breaks ensure that a new chapter of a document, for instance, will always start on a new page, regardless of the amount of information added to the previous chapter.  Section breaks allow you to change the format of your document.  You can change the layout from portrait to landscape, or vice versa.  You can also change your page numbers from Roman numerals, for instance, to normal numbers.  There are no limits to the number of page or section breaks you have in your document.

Headers and Footers

We can assist with any header/footer information you require.  Header and footer information is information you want displayed at the top or bottom of every page of your document, such as a company logo.  With the use of section breaks, we can change the header and footer to something different on different pages.

Automated Table of Contents and List of Tables/Figures

We can set your document to automatically pull through a Table of Contents and/or a List of Tables/Figures.  We can also format the table/lists according to your formatting requirements.

Referencing

We can assist with all elements of referencing.  Some of these include:

  • Endnotes.  An endnote is a note, like a comment or citation, providing more information about something in your document.  Endnotes appear at the end of the document or chapter.
  • Footnotes.  A footnote is a note providing more information about something in your document.  Footnotes appear at the bottom of the page.
  • Citations.  You can credit a source of information by citing a book, article, or other material it comes from.
  • Captions.  Once you have added a caption, you can reference it anywhere in your document by inserting a cross-reference hyperlink.
  • Indices.  Add an index listing key words and the page numbers they appear on.
  • Hyperlinks.  Create links in your document for quick access to web pages or other places in your document.
  • Bookmarks.  Bookmarks work with hyperlinks to let you jump to a specific place in your document.

Tables

Inserting a table in Word is simple.  However, there are many more elements to a table than just simple insertion of the table.  Some of these include:

  • Borders and colours.
  • Allowing, or not allowing, a row to break across to another page.  For example, if you have four lines in a cell, this setting determines whether the row will split to the new page or whether the entire row will move to the new page.
  • Repeat a header row on each new page.  This is particularly useful for long tables that don’t fit on one page.
  • Vertical alignment of text.  This determines whether the text in the cell is at the top, middle, or bottom of the cell.
  • Text direction.  Set the text in certain cells to either vertical or horizontal.
  • Column/row cell merging.

Word is a complex application and is able to do many things.  Since we have vast knowledge of Word, we are able to assist with all your requirements.

In some cases, it may be more cost effective to retype a Word document with proper formatting than reformat an existing document.  Should this be the case, we will advise you accordingly.

Formatting services don’t include proofreading and editing.  Please see our proofreading and editing services page for more information on the services we offer.